Shropshire Art Society Privacy Policy (Version 1.3.1)

The Shropshire Art Society takes its Data Protection obligations seriously and always works to comply with the latest legislation.

We are currently reviewing our Privacy Policy and cookie consent process in the light of EU General Data Protection Regulation (GDPR), and we will be updating our processes accordingly in the coming months, as necessary; we reserve the right to make changes to, and to publish the latest version of, our Privacy Policy here (current version 1.3.1 3rd January 2018).

1. Some specific information for our members:

The personal information you give us, on your Membership Application Form, on your Annual Subscription Form, and on any other forms or in any other ways, throughout the membership year, is stored securely and is only accessible to authorised Shropshire Art Society Committee Members; your details may be disclosed to other people for the purposes of Shropshire Art Society business only, and will not be given to others for any other purpose.

In addition, your email address will be added to the MailChimp mailing system which we use to send you Focal Points and other Society News. You can unsubscribe from MailChimp or update your MailChimp data at any time via the link included in the footer of the mailings.

When you join the Shropshire Art Society and when you renew your Annual Subscription, we ask you to sign to give your consent to your personal data being used by the Shropshire Art Society as described here, as required by the General Data Protection Regulation (GDPR) 2018. If you want us to completely remove/erase you from our systems, please email your request to our Secretary Frank Hilton at frankhilton123@gmail.com

2. Regarding the general use of this website

We want to explain what personal data (see a. below) we capture when you visit our website, how we use cookies (see b. below), and how you can make choices about these things or contact us about them.

a. Personal data

i. We don’t ask you for any personal data e.g. name, email addresses via this website, as we do not use a Contact Form or Mailing List Subscription Form.

ii. For your protection, we use Secure Sockets Layer (SSL) – a standard security technology for establishing an encrypted link between a server and a client – to encrypt any data sent between your browser and our website. You can tell we do this because our website url starts with https:// rather than http:// and your browser will tell you that our website is secure by showing the word ‘Secure’ and/or a green padlock icon or similar (see the image from the Chrome browser below).

SSL browser Chrome SAS example

Illustration of Secure browsing in Chrome

iii. We use Google Analytics to monitor our website traffic and we use Wordfence (security software) to protect the website and keep it safe.

Google Analytics may collect IP addresses* to help us make sure our website is doing a good job in reaching and serving its intended audience (in general terms, eg. by geographic region).

Wordfence may collect IP addresses* to protect the website from hackers, including by reporting and blocking IP addresses that try to login repeatedly to the back-end of our website, or that are known to present a threat, for whatever reason.

*An Internet Protocol address (IP address) is a numerical label assigned to each device connected to a computer network that uses the Internet Protocol for communication (definition from https://en.wikipedia.org/wiki/IP_address).

iv. How can you opt out of Google Analytics tracking? You can install Google Analytics Opt-out Browser Add-on (by Google) to tell the Google Analytics JavaScript not to send information to Google Analytics. You can download it via this Google web page: https://tools.google.com/dlpage/gaoptout?hl=en

v. How can you opt out of Wordfence tracking? At the moment the only way you can opt out of Wordfence tracking is to leave the website. We hope, however, that you will understand that website security is very important to us, and stay!

b. Cookies:

i. Google Analytics and Wordfence Security may place cookies** on your device in order to do the work they need to do.

You can learn more about cookies in a short and easy to understand video, here: https://cookies.insites.com/about-cookies/

**A cookie is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing (definition from https://en.wikipedia.org/wiki/HTTP_cookie).

ii. You can read about the cookies Google Analytics may place, here: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

iii. Wordfence places cookies to help keep the website safe and secure. The cookies placed are: wordfence_verifiedHuman and wfvt_numbers.

v. How can you opt out of cookie placement?

You can do this via your browser (e.g. Chrome, Mozilla Firefox, Safari etc.) settings by blocking cookies. Within your browser settings, you can also see which cookies have been placed by websites you visit and you can usually also block cookies by individual site and delete individual cookies that have already been placed.

You can find some good information and clear instructions about opting out of/blocking cookies, for whatever browser you are using, here (but do remember that without cookies, some websites, including ours, might not work as you want them to): https://cookies.insites.com/disable-cookies/

Alternatively, if you prefer not to use our website as a result of what you’ve read here, you can leave the website or close your browser tab or window, and not return, but we hope you won’t do that, of course! Our use of cookies is not unusual and helps us best serve you.

vi. If you’re happy to accept our use of cookies as described above, please continue to use our website.

3. How to contact us

Should you wish to contact us or if you have any questions about this Privacy Policy or our use of cookies please use the email link provided on the Contact page of our website (https://www.shropshireartsociety.org.uk/get-in-touch/).

Thank you for visiting our website.